Information for the application of a temporary visitor visa (business trip)
2022/11/18
The type of visa you need may vary depending on your nationality and type of trip, such as a short-term stay, long-term stay or a work.
For more information: Countries or regions that do not require a visa to enter Japan for a short-term stay (Ministry of Foreign Affairs of Japan)
For more information: Countries or regions that do not require a visa to enter Japan for a short-term stay (Ministry of Foreign Affairs of Japan)
List of requested documents for a temporary visitor visa application (business trip)
All documents must be submitted without staples or folders.
* All citizens from the CIS countries, Georgia and Ukraine should submit two application forms and two passport photos.
In some cases, additional supporting documents may be required.
Further information on the required documents by nationality and type of trip (Ministry of Foreign Affairs of Japan): https://www.mofa.go.jp/j_info/visit/visa/index.html
* All citizens from the CIS countries, Georgia and Ukraine should submit two application forms and two passport photos.
- valid passport (original)
- if applicable: German residence permit (original)
- one completed and signed visa application form *
- one passport-sized photo (3.5 x 4.5 cm, not older than 6 months) *
- flight details: a printout of the flight booking or e-tickets between Germany and Japan, or a printout from the website of the planned flights you want to book (they don't necessarily have to be booked.)
- letter of mission by the employer in Germany (in English or Japanese,original)
- informal letter of guarantee by the employer in Germany (in English or Japanese, original)
- if your employer will not cover all travel expenses:
- Applicant's recent bank statement is also requred
- from company in Japan (copies sufficient)
- schedule of stay
- letter of invitation by the Japanese company
- if the company in Japan will cover all expenses for the business trip:
- guarantee letter
- company register
In some cases, additional supporting documents may be required.
Further information on the required documents by nationality and type of trip (Ministry of Foreign Affairs of Japan): https://www.mofa.go.jp/j_info/visit/visa/index.html
Applying at our office
〇 Applications can be submitted at the earliest 3 months before departure, as the visa itself is valid for 3 months from the date of issue.
〇 The Japanese Consulate General Düsseldorf only accepts visa applications and visa requests from residents of North Rhine-Westphalia. For residents of other federal states, please refer to the list of embassies/consulates in Germany.
〇 Applications can only be submitted at our counter. We do NOT accept applications sent by mail.
〇 NO appointment is required to apply for a visa. Just come to our office during our opening hours.
〇 It takes 5-10 business days to issue a visa after we received the completed documents in original. In some cases the processing time can take longer. We do NOT have expedited services.
〇 If you are unable to appear for collecting a visa:
- it is possible to send the passport with the visa only if there is no visa fee, e.g. for Russian nationals and US citizen. Please bring a sufficiently stamped envelope with you when you apply.
- collecting a visa via authorized person is possible under certain circumstances with a signed power of attorney (free form) and ID of the representative. Please ask us when you apply.
〇 The Japanese Consulate General Düsseldorf only accepts visa applications and visa requests from residents of North Rhine-Westphalia. For residents of other federal states, please refer to the list of embassies/consulates in Germany.
〇 Applications can only be submitted at our counter. We do NOT accept applications sent by mail.
〇 NO appointment is required to apply for a visa. Just come to our office during our opening hours.
〇 It takes 5-10 business days to issue a visa after we received the completed documents in original. In some cases the processing time can take longer. We do NOT have expedited services.
〇 If you are unable to appear for collecting a visa:
- it is possible to send the passport with the visa only if there is no visa fee, e.g. for Russian nationals and US citizen. Please bring a sufficiently stamped envelope with you when you apply.
- collecting a visa via authorized person is possible under certain circumstances with a signed power of attorney (free form) and ID of the representative. Please ask us when you apply.